St. Bartholomew’s Vestry Highlights

A summary of the discussion and key decisions made at Vestry meetings. Click on one of the links at the right to access the report from a specific meeting.

 

Monthly Meeting — August 20 2014

Commission Reports

Buildings & Grounds –

Mother Joyce reported that effective immediately, Bob Wood (Buildings & Grounds Commissioner) has resigned from the Vestry for personal reasons. She stated she had discussed the opening with Dave Rettinger and he is available to fill out the remaining four months of Bob’s term. Discussion continued with a brief review of St. Bartholomew’s By-law’s regarding Vestry vacancies.

The Vestry M/S/P a motion to appoint Dave Rettinger to fill the remaining four months of Bob Wood’s Vestry term and serve as Buildings & Grounds Commissioner.

Dave reported that a spot was cleared in the garden area for the greenhouse and he assisted Jamil with the installation. The next big project will be to get rid of the “mount mulch” pile.

Enrichment – Liz Wilkins

Children:

  • Liz reported on the very successful ABC: Art’s at Bart’s Camp. Mother Joyce thanked Abby and Liz and their staff for the high quality program they presented. She reported she was encouraged by the fact that most of the 20 campers (between the ages of 3-13) came from outside the parish, and most of the leaders were older youth from our parish. Liz stated that feedback from the camp has been positive.

Youth:

  • Mother Joyce reported that Steve Chiolis is unable to lead the youth group this year. Sue Vincent has agreed to be the new youth leader with monthly parent participation.
  • Mother Joyce reported that Father Ron Culmer has invited St. Bart’s youth to join the youth from St. Clare’s and a Methodist Church in Pleasanton to do a ropes course at City Beach, an indoor challenge course in Fremont, on September 28 from 1-4pm.

Adults:

  • Liz thanked Mother Joyce, Sue Vincent, Deepa Abraham, Thomas Yearsley, Lou Anne Martin, and all the adult staff for their assistance with the very successful Art’s at Bart’s Camp.
  • Mother Joyce reported that the first Parenting Forum will be held at St. Bart’s on Sunday, September 7, 2014, from noon to 2pm. The Forum will be facilitated by Dr. David Day, family psychologist, and Susan Day, MFT.
    The Forum is open to parents of all ages. It is a time to talk with other parents about any troubling questions, sharing creative ideas, and listening to bonding stories about this challenging and fulfilling spiritual journey. Suggested donation is $15 per person/ $20 per family. Child care will be provided.
  • Mother Joyce also reported that the Diocese of California Anti-Racism Training will be hosted by St. Bart’s on Friday, September 19, 10am to 4pm, and on Saturday, September 20, 9am to 3pm. Led by the Rev. Peter Champion, the training is free; however, contact Mother Joyce as registration is necessary.

Stewardship – Rev. Joyce Parry Moore

  • Mother Joyce reported that the Stewardship committee will soon be speaking with everyone; with everyone receiving a packet and a commitment form (time, talent, and treasure). Mother Joyce requested the Vestry’s assistance in leading our parish forward into 2015 with strong stewardship participation.

Respectfully,

Mary Myers, Clerk
St. Bart’s Vestry

 

 

Monthly Meeting — July 16 2014

Process Time: Stop Waste Presentation

Presenter Angelina and Big Heart Garden Summer Intern, Jamil -

As a requirement for receipt of grant funding, Stop Waste made their initial presentation to St. Bart’s Vestry. Angelina presented background information, including some basic information on recycling and composting. She was pleased to learn that our summer garden intern, Jamil, was hired with a portion of the grant funds.

As additional requirements for the funding, Mother Joyce reported that there will be a recycling and composting presentation for parishioners, and the Big Heart Wellness Center and Food Pantry clients at a luncheon on Sunday, August 3, 2014, and at The Secret Garden faire, August 16 and 17, 2014.

Angelina stated that information presented at the “community” events will inform people as to how recycling and composting are important as a means to reduce waste going to landfills – to change behaviors sustainably. She stated that Livermore Sanitation has set a goal of reducing the amount of area trash going to the landfill to less than 10% by the year 2020.

As part of the Big Heart Garden project, Jamil has started a compost area. Our kitchen waste (food straps, coffee grounds, etc.) will go into the compost rather than overfilling less appropriate waste containers.

Treasurer’s Report – Abigail Plemmons, Treasurer

  • Chase Bank account balances as of July 15, 2014 – Operating account $504.91, Savings account $6,592.72, and the Big Heart Wellness Center account $3,906.17.
  • The July 15, 2014 Rector’s Discretionary Fund (RDF) account balance at UNCLE Credit Union was $192.58, and the RDF savings balance was $25.
  • The July 15, 2014 deficit income was $974.99.

Abigail stated that pledge income continues to run behind the amount budgeted.

Finance & Administration – Rev. Joyce Parry Moore

  • Mother Joyce reported that our $1,000 grant request from the Livermore Arts Commission was approved – after the necessary paperwork is filled out, the funds will be disbursed. The funds will cover the cost for a set designer for The Secret Garden.

Buildings & Grounds – Bob Wood

  • Bob stated that he has received one bid to clean up the large pile of debris in the north parking lot, and he will meet with another company soon to obtain a second bid. Mother Joyce stated we are not able to fund this work right now.
  • Bob reported that Saturday, July 19 will be parish work day. Mother Joyce suggested that work day chores focus on the garden area and getting the Barn and Shed prepared for the switching of some of their contents, in order to facilitate the work of our summer garden intern, Jamil, the short time we have him with us. Mother Joyce will provide lunch for the work day crew.

Hospitality – Ann Butcher

  • Ann reported that four of the nine proposed “Constellation Parties” have been completed; with the next two as follows:
    • August 23, Evening Stargazing Event – Abigail Plemmons
    • September 6, Gourmet Garden Party – JoAnne Koopman and Cynthia Bird
  • Ann reported that the 2014 Victorian (formerly Dickens) Christmas Faire committee’s first meeting was held on July 9, when Jennifer Rowell was introduced as the Event Chairperson. Committee assignments were discussed along with ideas for improvements. The next committee meeting will be on August 21.

Enrichment – Liz Wilkins

  • Liz stated that an appeal has been made to the congregation for teachers and sponsors for Godly Play Parable Boxes. She stated costs vary, starting at $40.
  • Currently, preparations are being made for cast rehearsals for The Secret Garden, which begins August 4-8, followed by St. Bart’s “Arts at Bart’s Camp” August 11-15. The Secret Garden performances will be on Saturday, August 16 at 2pm and 7pm, and on Sunday, August 17 at 2pm. A health fair will be presented at each of the matinee performances.

Rector’s Report – Rev. Joyce Parry Moore

  • Mother Joyce reported she is working with Charisma Thomas in finding solutions to transportation issues experienced by some of our older parishioners. She reminded the Vestry that Charisma (and the Big Heart Wellness Center) is here to support parishioners as well as Food Pantry clients.
  • A portion of the San Francisco FAITH grant funding supports The Secret Garden production. A local professional tenor has been hired to sing in the production, as well as coaching younger singers, and singing for one Sunday service.

Respectfully,

Mary Myers, Clerk
St. Bart’s Vestry

 

 

Monthly Meeting — June 8 2014

Treasurer’s Report – Abigail Plemmons, Treasurer

  • Chase Bank account balances as of May 31, 2014 – Operating account $539.64, Savings account $9,091.97, and the Big Heart Wellness Center account $3,437.65.
  • The May 31, 2014 Rector’s Discretionary Fund (RDF) account balance at UNCLE Credit Union was $192.58, and the RDF savings balance was $25.
  • The May 31, 2014 deficit income was $2,360.81.
  • Abby stated that pledge income is running behind the amount budgeted. She reminded everyone to keep their pledge current over the summer. She stated our operating costs, especially PG&E, typically go up over the summer.

Commission Reports

Social Justice – Deepa Abraham

  • Deepa reported that, according to Rosemary Young, the June 7 CROP Walk sponsorship amount exceeded the amount received last year.
  • Deepa stated that the Community Interfaith Student Support Program (backpacks) reached its initial goal, with generous donations (approximately $720) from parishioners. Phase Two of the drive has started and will continue through July with a goal of providing funds for shoe certificates.

Administration & Finance – Rev. Joyce Parry Moore (for Carol Purcell)

  • Mother Joyce reported that we received the full amount requested for The Secret Garden – Arts at Bart’s summer program from The San Francisco Foundation FAITHS Program Grant. A portion of the funds will pay for the Stage Director, the Stage Manager, and support St. Bart’s budget. The net proceeds from the event will go towards the Big Heart Wellness Center’s (BHWC) budget.
  • Mother Joyce reported that she will be attending a reception honoring the Foundation’s FAITHS Grant recipients.
  • Mother Joyce reported that we also received the amount requested from the Stop Waste Grant (Alameda County) for The Secret Garden. Approximately half of the funds will go into St. Bart’s budget. The remaining Grant funds will pay for a garden intern for the months of July and August. The young man is a recent Environmental Science graduate of the University of the Pacific and was referred to us by Bruce Campbell of Fertile Groundworks.
  • This grant requires a presentation to be made to 25 or more people; therefore, there will be a presentation for parishioners and Food Pantry clients, the Vestry at their July meeting, and during the Secret Garden “fair”.
  • The intern will give the required presentations, including composting demonstrations; will coordinate composting and recycling, and help us realize more potential for the garden space. He will provide much needed assistance to our Big Heart Garden Coordinator, Sue Vincent.
  • An additional small grant through the Livermore Arts Commission was pending at Vestry meeting time; however, it has since been approved and will provide funds for a set designer for The Secret Garden.

Rector’s Report – Rev. Joyce Parry Moore

  • Mother Joyce reported that $1,000 was raised for the Corazon Mission Trip at the May 31 concert at St. Clare’s. Three adults (Mother Joyce, Sue Vincent, and Jennifer Hayes) and three youth (Ariana Moore, Maureen and Kylie L’Eplattenier), represented St. Bart’s on this year’s Corazon Mission trip, June 20-22.

Respectfully,

Mary Myers, Clerk
St. Bart’s Vestry

 

 

Monthly Meeting — May 21 2014

Miscellaneous

Mother Joyce briefly reported on a pastoral concern – the need for dependable transportation support for some of our senior parishioners. The Vestry continued the conversation determining that the needs of these parishioners should first be assessed; let the congregation know of their needs, and then support someone to oversee this outreach.

It was suggested that Mother Joyce connect with two people, then back away and let them take charge; perhaps through exploring local Para-transit availability, and in adding additional available parishioners to assist in meeting the requested needs.

Commission Reports

Administration/Finance – Carol Purcell

Carol Purcell verbally presented the Part-Time Sexton Letter of Agreement to the Vestry for approval. Vestry members discussed the stipulated duties and compensation, and then M/S/P the Letter of Agreement.

Dave Rettinger is the new volunteer Sacristan - caretaker of church property. He will attend staff meetings as needed; be in charge of the day-to-day upkeep (supplies and general maintenance), as well as overseeing emergency repair work when necessary. Dave will continue to assist Bob Wood on the Buildings & Grounds Commission.

Social Justice – Deepa Abraham

Deepa reported that following up on the expressed need of several members of the St. Bart’s community, the Rev. Mary Goudreau has graciously agreed to facilitate a support group for those caring for a family member experiencing long-term illness or disabilities. After an initial meeting on May 8 with Mother Joyce and Deacon Kathy, the caregiver support program was formalized. The first meeting will be on Friday, June 20, at 7pm. A second meeting is planned for Friday, July 18, at 7pm. All meetings will be in the Lounge from 7 to 9pm. The meetings will be open to the general community; the format will be an open one, with members attending meetings or not, depending on their convenience. The topics for discussion are based on the premise that it is a faith-based caregiver support group.

Respectfully,

Mary Myers, Clerk
St. Bart’s Vestry

 

 

Monthly Meeting — April 16 2014

Treasurer’s Report – Abigail Plemmons, Treasurer

  • Chase Bank account balances as of March 31, 2014 – Operating account $2,208.77, Savings account $10,207.77, and the Big Heart Wellness Center account $7,531.25.
  • The March 31 Rector’s Discretionary Fund (RDF) account balance at UNCLE Credit Union was $192.58, and the RDF savings balance was $25.
  • The March 31 net income was $848.75.

Commission Reports

Administration/Finance – Carol Purcell

Carol presented the completed Rector’s Administrative Assistant Letter of Agreement between St. Bartholomew’s and Abigail Plemmons for Vestry review and approval. Carol stated that Abby’s presence in the office has provided much needed continuity.

  • Abby will manage the office from 9am to 2pm on Monday, Tuesday, Thursday, and Friday, not to exceed a 15 hour work week, for a monthly stipend of $600, with the remaining four hours each week logged as volunteer time. The monthly stipend will serve as a placeholder for our future ability to pay a living wage.
  • Carol Purcell will manage the office Wednesdays from 9am to noon. Volunteers will continue to assist in the office.
The Vestry M/S/P the motion approving the Administrative Assistant Letter of Agreement between St. Bartholomew’s and Abigail Plemmons as presented.

Enrichment – Liz Wilkins

  • Liz reported that the youth group’s Stations of the Cross lock-in was successful, something to grow with…she stated that others were invited. Mother Joyce reported that it was a well-balanced experience - it was fun, creative, good theology, good teamwork, and they sang songs. Liz and Abby were the overnight chaperones and Mark Plemmons provided a delicious pancake breakfast for all the next morning.
  • Save the date – beginning August 4, rehearsals will start for St. Bart’s VBS production of the dramatic musical The Secret Garden. VBS is slated for August 11-15; fees will be $30 per child, and $25 per child for families with more than one registered child. Since the fees will not cover all the costs for the production, Mother Joyce stated she has applied for a grant to cover the difference, with a plan to allow for scholarships.
  • As a means to provide additional funding, it was suggested that sponsors could be obtained for ads in the programs. It was suggested that audition announcements be made in local schools before summer break.

The Vestry M/S/P a motion to withdraw $1,100 from St. Bart’s savings account to pay for the up-front costs of the rights and rentals for The Secret Garden production, with proceeds from the show replenishing the savings account.

Big Heart Garden – Sue Vincent

  • Sue reported that the garden greenhouse has arrived and it is stored in the Big Heart Barn. The garden group needs volunteers to assist in leveling the spot where the greenhouse will be placed.